🔁 Society End of Year & Handover – Don’t Ghost Your Successor

 

You’ve made it through a year of society chaos, creativity, and community – congrats! But before you disappear into summer mode or graduate into the sunset, there’s one last mission: handover.

Think of it like leaving a map for the next committee so they don’t have to reinvent the wheel (or wonder what the society Instagram password is).

Here’s how to wrap things up like a legend 👇

 

📝 Handover Template for New Committees – Make It Easy

 

Don't stress about writing a whole novel – the SU has a Handover Template ready to go. Use it to hand off all the juicy info your replacements will need:

• Key contacts (SU staff, partners, venue people)
• Login info (email, social media, Eventbrite etc.)
• Overview of what you did this year (events, wins, “we’ll never do THAT again” moments)
• Tips and advice (“always book rooms early,” “never trust the weather,” etc.)
• Anything unfinished they should follow up on

Seriously, future-you (or your society’s next team) will thank you big time.

 

🗂️ Archive Documents & Passwords – Don’t Just Vanish with the Google Drive

 

Be kind. Organise your society’s stuff before you log off for good. That includes:

• Event plans
• Budgets and funding info
• Risk assessments
• Meeting notes
• Social media login details
• SU forms or templates

Put them all in one shared folder (like Google Drive or OneDrive) and hand over access to the new committee. Label stuff clearly. No one wants to open “finalFINALthisoneforreal.docx.”

 

🧠 Year-End Review & Feedback – What Went Well? What Could Be Better?

 

Take a minute with your committee to look back:

• What events worked best?
• Where did you struggle?
• Did members stay engaged?
• What would you do differently next year?

Write up a quick summary and pop it in your archive folder. Even better – send it to the new team with some friendly advice. It's like leaving them a cheat sheet.

You can also ask your members for feedback with a quick Google Form or social media poll. Future committees can use that info to improve and evolve.

 

🕵️ Finding a New Committee – Start Early, Ask Loudly

 

Don’t wait until May to look for new committee members. Start talking to your society around March/April:

• Post on your socials and group chats
• Host a chill “Get Involved” event or Q&A session
• Explain roles clearly (and that it’s not that scary!)
• Let them shadow you before they officially take over

Most roles are voted in via your society AGM (Annual General Meeting) – your SU will help you run that. Just remember: enthusiastic first-years > burnout final-years.

 

🏁 Final Word

 

Your year of running a society has been a whole journey – and now it’s time to pass the baton. A good handover sets your society up for another year of success, fun, and growth.

Even if it feels like “not my problem anymore,” trust us – the smoother the handover, the stronger the legacy. And hey, you might even be invited back for cake or a shout-out next year 👀

So finish strong, archive the chaos, hand over the keys… and celebrate everything you pulled off this year.

You smashed it 🎉